SECRET SANTA OFFICIAL — OFFICE ORGANIZER KIT

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https://www.secretsantaofficial.com/guides

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Replace every bracketed placeholder before sharing. Share assignments and questionnaire responses privately.

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Secret Santa rules for a workplace exchange
A set of rules you can adapt

Our team Secret Santa

1. Joining is optional. Tell [organizer] by [signup deadline] if you would like to take part.
2. Spend up to [amount and currency]. [Shipping is included / shipping is separate.]
3. Share a short wishlist and anything you would prefer not to receive by [date].
4. Each person gives one gift and receives one gift. You cannot draw yourself.
5. Tell [organizer] about a pairing restriction before [draw date].
6. Keep your recipient private until [agreed reveal time, or no reveal].
7. Bring or send your gift by [deadline and location].
8. Avoid gifts that could embarrass a colleague. Follow workplace rules.
9. Contact [organizer] privately if your plans change or your gift has not arrived.
10. Colleagues who do not join the exchange are still welcome at the gathering.

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Office Secret Santa invitation and reminder emails
Invitation: ask people to opt in

Subject: Join our optional team Secret Santa

Hi everyone,

We’re organizing a Secret Santa for [team]. If you would like to join, please [signup link or reply instructions] by [date, time, time zone].

Gift budget: up to [amount and currency]
Shipping: [included in the budget / separate / not needed]
Name draw: [date]
Gift exchange: [date and location, or shipping deadline]

Please share a few gift ideas within the budget and anything you would prefer not to receive. Tell [organizer] privately about pairing restrictions before the draw.

Taking part is completely optional. Everyone is welcome at [gathering], whether or not they exchange gifts.

Questions? Contact [organizer].

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Office Secret Santa invitation and reminder emails
Private assignment: one message per giver

Subject: Your Secret Santa recipient for [team]

Hi [giver],

You’re choosing a gift for [recipient]. Please keep the match private until [reveal plan].

Their gift ideas: [wishlist]
Their preferences: [relevant preferences]
Budget: up to [amount and currency]
Give or send the gift by: [deadline]
Handover details: [location or recipient’s agreed delivery details]

Please reply to confirm you received your match. If anything looks wrong, contact [organizer] before buying a gift.

Thank you for taking part!

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Office Secret Santa invitation and reminder emails
Reminder: make the next action clear

Subject: Secret Santa reminder — gifts due [date]

Hi everyone,

A quick reminder that our gift exchange is [date, time, time zone] at [location or meeting link].

Please keep gifts within [amount and currency] and [handover or shipping instructions]. Label your gift for its recipient without revealing yourself if we are keeping givers secret.

If your gift may be late or your plans have changed, message [organizer] privately so we can help.

See you there!

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Office Secret Santa invitation and reminder emails
Delayed gift: contact the organizer privately

Subject: Private update about my Secret Santa gift

Hi [organizer],

My gift for [recipient] may not arrive by [deadline]. The current update is [brief delivery status].

Could we agree a way to let the recipient know and arrange a later handover? I’ll update you when I have a confirmed delivery date.

Thanks for helping.

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A printable Secret Santa questionnaire for coworkers
Copy or print the questionnaire

SECRET SANTA GIFT IDEAS

Our gift budget: ____________________
My name or agreed display name: ____________________

1. Three things I enjoy (hobbies, activities, or interests):
____________________________________________________
____________________________________________________

2. A few gift ideas within our budget (links optional):
____________________________________________________
____________________________________________________
____________________________________________________

3. Something useful I would enjoy at my desk or at home:
____________________________________________________

4. Gifts I would prefer not to receive (optional):
____________________________________________________

5. If I want a food or drink gift, my preferences are (optional):
____________________________________________________

6. A handmade or non-food gift I would enjoy:
____________________________________________________

7. Anything else I want my giver to know (optional):
____________________________________________________

Share this with [organizer] by [deadline].
Please do not include passwords, payment details, or private documents.