Printable worksheet
A printable Secret Santa questionnaire for coworkers
A few useful preferences are better than a long form nobody finishes. Give each participant this worksheet and explain that their answers will be shared with their assigned giver and the organizer.
By Secret Santa Official · Updated
Copy or print the questionnaire
Add your exchange budget at the top so people suggest affordable gifts. Answers can be short, and personal questions should be optional. The worksheet is a template; this page does not collect or submit responses.
SECRET SANTA GIFT IDEAS Our gift budget: ____________________ My name or agreed display name: ____________________ 1. Three things I enjoy (hobbies, activities, or interests): ____________________________________________________ ____________________________________________________ 2. A few gift ideas within our budget (links optional): ____________________________________________________ ____________________________________________________ ____________________________________________________ 3. Something useful I would enjoy at my desk or at home: ____________________________________________________ 4. Gifts I would prefer not to receive (optional): ____________________________________________________ 5. If I want a food or drink gift, my preferences are (optional): ____________________________________________________ 6. A handmade or non-food gift I would enjoy: ____________________________________________________ 7. Anything else I want my giver to know (optional): ____________________________________________________ Share this with [organizer] by [deadline]. Please do not include passwords, payment details, or private documents.
Examples of answers that help a giver
“I like reading” is a start. “I enjoy short mysteries and second-hand books in good condition” offers a direction without demanding an expensive item. “I prefer a notebook with plain pages” is more useful than “stationery.”
Suggest a few alternatives so an unavailable item does not create pressure. If sharing shopping links, check the item fits the budget and that the link does not include private account information. A link is optional; a description is enough.
Keep sensitive details out of a general form
Do not require clothing sizes, a home address, date of birth, or explanations of medical or religious preferences for an ordinary office exchange. A person can simply say “no food gifts, please” without giving a reason.
If participants choose food gifts, let the recipient specify what they are comfortable receiving. A questionnaire does not verify ingredients or product suitability. When uncertain, choose a non-food alternative the person has suggested.